Organise an Event “By request”
Create an Event By request
In your Partner account, click on EVENTS in the menu, then click on ADD AN EVENT.
Fill in the form, indicating “By request” in the Type list.
Choose how you would like Visitors to participate to your Event from the Format list (i.e., in-person, virtual, or hybrid).
For in-person and hybrid Events, you must indicate a number of tickets.
We recommend that you do not put all the tickets online when creating your Event, and add the remaining tickets at a later stage.
You can create your Event without entering the Event venue’s final address for in-person sessions. Similarly, the video link for online sessions can be added subsequently. To do so, enter them in the form by clicking on EDIT EVENT. Participants who have already registered will receive a notification with the updated information.
To add Speakers to your Event, you must first create their profile in the Speaker section of your Partner account. You can add them at any time before or after the publication of your Event in the PAW Calendar.
Once your Event’s page is finalised, it is submitted to the PAW Organising Committee. You will be informed by e-mail that your Event is online and registrations may start.
Registrations to Events “By request” are subject to your approval.
You will be notified by email of each registration request.
To manage registrations, log in to your Partner account and click on EVENTS in the menu.
The Participants counter below the Event thumbnail shows the number of registration requests pending .
Click on SEE DETAILS to access the list of Participants. On each line, you can validate or decline the registration request. The Participant will then receive an email informing them of the confirmation/refusal of their registration.
For hybrid events, you can change the Participants’ mode of participation from in-person to online, or vice versa, by clicking on the pen icon at the end of the line of the relevant Participants. The Participants will then receive an email informing them that their participation mode has been changed.
Once the registration has been confirmed, you still have the option of declining a registration or changing the mode of participation by clicking on the pen icon at the end of the line of the relevant Participants in the list of Participants. The Participants will then receive an email informing them that their registration has been declined/changed.
Please note: tickets are accounted for only once the registration request is approved. You may therefore receive more registration requests than tickets available.
You can increase the number of tickets at any time by clicking on EDIT EVENT and changing the number of tickets available.
You can download the list of registered Participants by clicking on DOWNLOAD FILES > Registrations list.
You can send a reminder of the registrations by email, to all the registered Participants by clicking on SEND A GLOBAL REMINDER or to a single Participant by clicking on Send a reminder on the line of the relevant Participant in the list of Participants.
Modify your Event
You can change the address of the venue, the video link, or the date or time of your Event at any time.
Log in to your Partner account and click on EVENTS in the menu.
Click on SEE DETAILS in the Event thumbnail and then on the EDIT EVENT button above the list of Participants.
Modify and validate the form. The PAW Calendar and your Event page will be updated with the new information. Registered Participants will receive an email notification.
Invite a Participant
You can register a Participant for your Event by using the ADD TO NEW ATTENDEE button and completing the form. Your guest will receive an email confirmation of their registration.
Please note that the event must still have tickets available to invite a Participant.